SharePoint 2010 Licensing Part III: Search, Office Web Applications, and Project Server

In the previous post, SharePoint 2010 Licensing Part I: Foundation, Server, and Designer and SharePoint 2010 Licensing Part II: Windows Server and SQL Server, I covered SharePoint Foundation 2010, SharePoint Designer 2010, SharePoint Server 2010, Windows Server, and SQL Server.  In this post, I’ll cover additional related products.

Microsoft Search Server Express 2010.  SharePoint Server 2010 comes with incredibly robust search capabilities.  Microsoft Search Server Express 2010 provides most of these search capabilities for free.  Microsoft provides a Search Server Express 2010 vs SharePoint Server 2010 Search comparison that provides a very good high-level overview of the differences.  So why would you use Search Server Express 2010?  Maybe your organization can’t afford SharePoint Server 2010 in this year’s budget.  Maybe you are running SharePoint Foundation 2010 and want an enterprise search and not just the site level search.  Maybe you want a powerful search engine to index your public facing web site, your file shares, Exchange public folders, other SharePoint sites, or even structured content in your database (like CRM/AMS/LOB systems).  Maybe most important of all is that the Microsoft Search Server Express 2010 license is free.

FAST Search Server 2010 for SharePoint.  FAST Search Server 2010 for SharePoint adds even more functionality to the search capabilities of SharePoint Server 2010 Standard search, including support for indexing up to a BILLION content items, sub-second query latency, better search refinements, visual cues for rapid recognition (think thumbnail previews), advanced content processing, intelligent automatic metadata recognition, and much more.  As mention in SharePoint 2010 Licensing Part I, FAST Search Server 2010 for SharePoint licensing is included in SharePoint Server 2010 for Internet Sites, Enterprise licensing.    Microsoft provides a SKU to add a FAST Search Server 2010 for SharePoint license to your SharePoint Server 2010 License for your internal (client/server CAL) SharePoint Server 2010 environment.    Quoted from the Microsoft SharePoint Licensing Details page, “SharePoint Server 2010 for Internet Sites, Enterprise, also includes the rights to FAST Search Server for use in Internet or Extranet scenarios. You can deploy a single server license of SharePoint Server 2010 for Internet Sites, Enterprise, as SharePoint server or a FAST Search server—but not both concurrently.”

A wonderful resource regarding FAST is the FAST Search Server 2010 for SharePoint Evaluation Guide.


Microsoft Office Web Applications 2010.  Office Web Apps are the online version of Word, Excel, PowerPoint, and OneNote so that you can access, view, and edit documents from any authorized web browser – PC, Mac, or mobile.  For business use, Office Web Apps require at least SharePoint Foundation 2010 (which is free), but will also run on SharePoint Server 2010 Standard or Enterprise.  Business users are licensed through the Microsoft Office 2010 Volume License and can access the downloads at the Microsoft Volume Licensing Service Center. For personal use, Office Web Apps are free and available via Live along with your SkyDrive.  Get more details from the Microsoft Office 2010 site.

Microsoft Project Server 2010.  When presenting some of the task management capabilities of SharePoint, a question that inevitably comes up is, “Does SharePoint work with Microsoft Project?”  The short answer is, of course, yes.  You can absolutely use SharePoint to manage MPP files, including version history, exclusive check-out, workflow, alerts – just like any document type.  However, if you want to utilize Microsoft Project to manage projects, tasks, durations, work breakdowns, and assignments, then you probably are wanting to expose that detailed project information via the web site and let other project team members view and update the information directly from their browser.  That’s exactly what Project Server 2010 does.  Project Server 2010 is actually built on top of SharePoint 2010, provides a seamless integrated web experience, and allows you to cohesively interact with your entire project team. 

Microsoft Project Server 2010 follows the same client/server licensing model as SharePoint Server 2010 for internal users.  A server license is required for each server, and a Microsoft Project Server 2010 Client Access License (CAL) is required for each user that will authenticate and utilize the software.  Keep in mind that Project Server 2010 runs on top of SharePoint Server 2010, therefore you must have appropriate licensing for SharePoint Server 2010 with both the Standard CAL and Enterprise CAL as well.  Depending upon your configuration within an enterprise environment, this licensing required for each user may include:

  • Project Server CAL (note that Microsoft Project Professional 2010 also includes a Project Server 2010 CAL)
  • SharePoint Standard CAL
  • SharePoint Enterprise CAL
  • SQL Server CAL
  • Windows Server CAL

  Visit Microsoft to get the Project Server 2010 Licensing Guide for full details.

This is Part II in a series on SharePoint 2010 Licensing.  View the entire series:
SharePoint 2010 Licensing Part I:
SharePoint 2010 Licensing Part II:

By John Stover

John Stover Bio.


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